Professional hybrid meetings

The problem

Ideally, meetings can take place in person. However, after Covid the new way of working became more flexible with working from home or a remote location. Online video applications like Zoom or Teams helped to bring together on-site and off-site attendees to so-called hybrid meetings. With these new possibilities come new challenges.

Standard video conferencing applications don’t allow the chairman to fully integrate and manage remote participants in structured meetings. Also, important functionalities like voting are not available.

Our solution

Hybrid meetings are achieved thanks to seamless integration with the EasyConf Connect remote participation application.

MVI Audiovisual, a leading solution provider in the automation of conference systems and camera systems. Has the ideal choice for city/regional councils and parliaments. Unlike other offerings on the market, remote attendees will be a part of the conference system instead of the conference system becoming part of an online meeting.

Involve remote attendees fully into the meeting
Let remote attendees vote and participate in Q&As
Manage microphones and speaking requests
Fully integrated and accessible on any device
No complicated installation needed

Get in touch

Features that contribute to the solution

Connect in-person and remote participants. No complicated setup needed. Fully integrated and accessible on any device.

Split-screen mode

See multiple participants when speaking simultaneously.

Multi-screen output

Combine multiple inputs to different outputs.

Ultra-low delay over IP

Real-time video and audio transmission with minimal latency.

Full 4K support

Use 4K cameras and broadcast in HD or 4K.

View all MVI features

We completely emulate a conference system microphone unit

If a remote participant presses their virtual microphone button, his/her voice become part of the conference system audio. For everyone to hear.
When speaking, their webcam video becomes the live speaker for everyone to see.
When voting, their voting result is registered and recorded for everyone to see. It doesn’t matter for our software if the speaker is remotely present, or present in the hall.
If the person is in the hall, then a conference system microphone is used. When its microphone is enabled, a dome camera will show the speaker. The conference unit can be used to cast votes.
If this person would be participating from a remote location, the webcam feed will be used and the webcam microphone is used. And our software can be used to cast votes. If the remote delegate was already allocated on a conference system seat, it will be automatically removed from that seat when logging in from remote.
For the chairman, the audience, the recoding and live-stream system and the conference and voting system there is no difference: All will look and work the same if the person is either remotely present or participating in the hall.

Mosaic view, multi video outputs

All remote participants webcams can be shown to the hall permanently in a mosaic view and can be viewed by remote participants.
The chairman/clerk and the room can see the quorum at all time by looking at all live webcam feeds in the mosaic view.
Up to 100 persons can be shown at the same time in an automatically sized mosaic format.
The mosaic view is nicely sorted by group and alphabetically. No more difficult searching for delegates there.
Multiple video output, to allow the live view and mosaic view to be shown on different screens in the hall.
The chairman/operator can switch the view ‘live view’ to ‘mosaic view’, for instance during a voting session so people watching the live feed at home can also see everyone at the same time.

Privacy

The connection between the hall, the (cloud) server and remote users is a closed loop. No other internet service, connection or API is used.
The (cloud) server and remote users don’t store delegate or personal data.
Only the room-PC contains and stores the delegate and meeting database.
Connecting to the (cloud) distribution server is a choice. It’s only required to allow remote participants to join in. At any moment, this connection can be severed, where the room runs in the traditional stand-alone mode with no internet required.